AHMC Healthcare

Secretary Unit

Posted Date 5 months ago(4/20/2022 2:00 PM)
Requisition ID
San Gabriel Valley Medical Center
# of Openings
Position Type
Regular Part-Time


  • Provides clerical support and services to meet specific needs of Med/Surg Acute 4th Fl unit. Participates in and coordinates telecommunications between nursing and all departments. Is responsible for preparing, compiling and maintaining patient records.   Coordinates maintenance of office supplies and forms PAR levels and nurse’s station.   Communicates effectively with all customers and assures accurate maintenance of a patient’s medical record.  Answers call lights in a timely manner.  Transcribes orders efficiently/accurately.


  • This position requires the full understanding and active participation in fulfilling the Mission of San Gabriel Valley Medical Center. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support San Gabriel Valley Medical Center’s strategic plan and the goals and direction of the Performance Improvement Plan (PIP).


·         Communicates information thoroughly and gives concise report at change of shift.

·         Communicates appropriate information to Charge Nurses , team leaders, Director, etc. as appropriate.

·         Writes neatly and legibly.

·         Inputs data into the computer accurately.

·         Locates and retrieves data from the computer including laboratory, diagnostic imaging and other patient related information.

·         Reports all results of diagnostic studies and lab values as soon as received to the appropriate RN.

·         Informs nursing staff of patient, family or physician needs/requests.

·         Answers Nurse Call

·         Receives and places telephone calls to all hospital departments as needed/requested.

·         Notifies appropriate staff to receive telephone calls.

·         Transcribes physician orders including medications accurately, concisely and enters data into computer or MAR.

·         Checks for and assures patients are properly identified (ID bands, addressograph, etc.) on admission/transfer and as required/requested.

·         Keeps census accurately updated in the computer and on census log sheet.

·       Assembles patient charts, identifies forms accurately, enters appropriate information and maintains an ongoing check   for proper identification and dating of forms.

·         Checks and orders stationary supplies and nursing unit supplies at routine intervals and as needed (maintains adequate PAR levels).

·       Maintains a sufficient reserve (PAR) level of patient admission charts and charting forms.

·         Assists with admissions ensuring all necessary equipment on a timely manner ; discharges ; transfers ; deaths ; errands as required and/or directed.

·         Answers Nurse Call system within < 3 minutes, notifies appropriate staff member and follows-up with patient to assure needs are met in a timely manner.

·         Locates staff, supplies, etc. as needed by healthcare team members including physicians.

·         Initiates and follows through with requests for services to effect patient care, environmental cleanliness and safety.

·         Assists patients, visitors and staff without hesitation; if unable to respond to request, seeks appropriate staff member capable of accommodating needs.

·         Directs or takes healthcare team members, patients, visitors, physicians to desired destination in a helpful, courteous and caring manner.

·         Initiates work orders, contacting Facilities Management as appropriate or requested.

·         Contacts Environmental Services for unit cleaning needs and for bed/ room cleaning post-discharge.

·         Keeps Nurses’ Station organized and neat at all times.

·         Participates in all regulatory education and survey activities.

·         Sustains time management and accuracy in all given tasks.

·         Ensures residents account numbers are maintained in order & updated per schedule.

·         Other Duties as assigned.


High school graduate or equivalent

Knowledge of Medical Terminology

General clerical and computer knowledge

Good communication and customer service skills

Bilingual (English/Spanish/Vietnamese/Chinese) required

            Completion of Unit Secretary course and certificate- Preferred

Current BLS



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