The Human Resources Assistant provided administrative support to the HR department and assist with a variety of HR related tasks.  The role helps ensure that smooth operation of HR functions including recruitment, onboarding new employees, employee records management, benefits administration, and HR compliance.   The HR Assistant serves as a first point of contact for general HR inquiries and contributes to fostering a positive and efficent workplace environment.  

• Screens telphone calls, visitors and mail.  Handles all phone calles in a professional, courteous and friendly manner. 
• Maintains a high degree of confidentiality for all Personnel matters and ensures proper confidentiality of all documents.
• Deals with employee requests, questions, or concerns in a courteous, professional, efficient and effective manner folowing the company's expectation of providing excellent customer service.
• Assist with recruitment and weekly job postings.
• Processes new hires.  Obtains necessary documents in compliance with department requirements.  Maintains employee personnel files and other relevant files current. 
• Coordinates new hire orientation and sends reminders to manager on a timely basis
• Manages the license and certification report by sending managers reminders and follows up with any overdue documents
• Responds to all employment verification in a timely manner. 
• Assist in preparing reports and conducting audits
• Manage and organize HR filing systems and personnel files.
• Enter and maintain data in HRIS
• Completes status updates, address and emergency contact changes and inputs evaluation in HRIS. 
• Issues hospital identification badges
• Assists with ongoing department mail needs (UPS, certified mail, return receipt, courier, etc).
• Operate and maintain general office equipment, including personal computer, copy machine, fax machine, badge machine, etc. 
• Works in close collaboration with the HR Director, providing high level administrative and operational support as needed to ensure the effective functioning of HR initiatives and priorities.
• Performs other duties as assigned. 

• High School diploma or equivalent required; college degree desired
• General office and/or Human Resources related experience preferred
• Google workspace required - google docs, google sheets
• Must speak, read and write english with the ability to compose correspondence
• Must demonstrate excellent customer service and interpersonal skill in all interactions